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Proforma Invoice Template
Send a clear proforma invoice before the sale is final. This free generator creates a professional preliminary invoice — ideal for quotes, deposits, and international orders — then exports a clean PDF.
Itemize the goods or services, add tax, and the totals calculate automatically. Add "Proforma" to the notes or invoice number so it's clearly preliminary.
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- Clean PDF
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Invoice
Invoice #
Issued
Due
Bill to
Description
Qty
Rate
Amount
$1,250.00
$250.00
Subtotal$1,500.00
Tax%
$0.00Amount due$1,500.00
Notes / payment terms
FAQ
Frequently asked questions
- What is a proforma invoice?
- A proforma is a preliminary invoice sent before goods or services are delivered — it shows the expected price so the buyer can approve, arrange payment, or clear customs. It isn't a demand for payment like a final invoice.
- How is a proforma invoice different from a regular invoice?
- A proforma is an estimate issued before the sale is finalized and isn't used for accounting or tax. A commercial (final) invoice is the binding request for payment. Mark yours clearly as "Proforma" so there's no confusion.
- How do I mark an invoice as proforma here?
- Add "PROFORMA" to the invoice number (e.g. "PROFORMA-0001") and note it in the notes field. Everything else — line items, tax, totals — works the same, and you can issue a final invoice later.
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